Beach Weddings in Hawaii – Beachwed

1. Normal Booking:  Advance reservations are recommended to secure services, location, date and time desired for your event. It is best to book early. We do accept reservations by phone, but prefer you use the booking form to ensure proper spellings, dates, services, phone numbers and so on. Short notice is OK, but you may not get the exact time, place or service you really want during peak times, like sunset, weekends or holidays. 

2. Deposit and Payments: 
   ◊ Minimum Deposit is 50% of your total, in whole dollars, paid to obligate all parties for services & products ordered. 
   ◊  Site Fee Deposit: When you order services at a location that requires a site or permit fee, the entire site/permit fee must be remitted, if it is not included in the package. The site/permit fee is above & beyond the 50% deposit for services & products.
   ◊  Confirmation of your order will be made in writing when possible once funds are received.  A copy of the Contract will be sent for your review. If your payment was not tendered when you sent your booking request, our confirmation will be on hold while we await your payment. We give preference to paid reservations on a first-come-first-served basis. We cannot schedule services without payment in advance.
   ◊  Personal Checks sent in the mail may take 2-3 weeks for bank acceptance. We cannot fully confirm your event or services until funds have cleared our bank. We recommend you use a postal money order or cashier's check if paying by mail. Please go to the Payment page for further details.
   ◊  Credit/Debit Card Payments are accepted by our secure off-site processing internet gateway. This payment method is preferred as your card data will be encrypted on the remote secure server and not be visible in our paper files for your protection. You can also pay by phone and email, but we will process your payment using the same secure online gateway you would have used from your terminal, so trust the process.
   ◊  Tax/Processing: All land-based services & fees are subject to 5% Tax & Processing to be added to your Subtotal.  Yacht Cruise Packages are subject to the Harbor Fees &  Tax/Proc. fee of 7%.
   
   Please see the online payment form here.  Remember: A 50% DEPOSIT MINIMUM IS REQUESTED TO SECURE PROFESSIONAL SERVICES. A higher fee to cover a yacht, special services or private site may be required. You are also welcome to pay your anticipated total in full. Monies paid are not returnable. In the event of a cancellation, monies are kept as liquidated damages.

3. THIS IS A Contract:  When you submit the Reservation Form and make payment for an event or service, you CONSENT AND ACKNOWLEDGE THAT these terms ARE accepted and binding ON THE PART OF THE COUPLE. When we confirm the services you requested and verified the prices, whether in writing, e-mail, fax or over the telephone, this act constitutes contractual agreement on the part of both parties. 
   ◊  If you book duplicate services from other companies for the same event we confirmed for you, and we attend the location of the event at the specified time and date you booked with us, you are still obligated to pay us the agreed fees, whether or not we actually perform the services for which we were hired.  (For example, if you hire 2 ministers for the same wedding ceremony and ours is at the appointed place and time, you must pay our minister his fee in full no matter what.)  

4. SHORT Notice Reservations:  Last minute weddings, renewals or other events are welcome and may be booked and confirmed by phone or online. However, the services you order must be prepaid in full by a major credit/debit card as stated in #2 above.  Any remainder payments for the event, rehearsal or late fees, are to be made in cash in U.S. funds.  Ministers do not make change or accept any checks on-site.

5. Returned Check/Unpaid Bill:  If you send or give us a check that is returned unpaid by our bank - for any reason - a fee of $25.00 is automatically applied and must be paid prior to our confirming & performing your event.  If the event has already been performed, payment of services and fees in good negotiable funds must be paid immediately upon demand.  Failure to settle your account will result in default.  Every reasonable avenue to settle account will be taken. If you give us a credit card to settle a bill that is declined by the merchant's bank, after services have been rendered, a fee of $25.00 is automatically applied and the total balance must then be paid in cash, by money order or cashier's check within 72 hours. Delays in processing the license, photos or other post-event services may result if fees are not paid on time. If you paid your deposit by credit card and you fail to pay the balance owed for the services ordered, either on-site in cash or by other arrangement, you hereby agree to give us full authority and permission to apply the balance owed to the credit card used online to make your deposit.

6. Cancellations:  If your scheduled event cannot take place for good cause, the canceling party MUST notify the other party at their earliest opportunity. In the event of a cancellation by the couple, all monies paid may be kept as liquidated damages.

7. Refunds: Subject to the above...
   ◊  If you cancel within 3 days of the date of our confirmation letter, we will return your deposit, less actual expenses, if any. 
   ◊ If you cancel after the 3-day grace period and 30 days or more before your event, we will return your deposit/payment, less actual expenses, if any.  Refunds apply to services such as travel fees, beach permit, flowers, printing & filing costs not rendered.
   ◊ If you cancel less than 30 days before your event, we may keep $50 reservation fee. If other vendors were booked, we may also keep $50 for each vendor, plus actual expenses, including costs incurred in planning your event, if any. If any vendor missed another work opportunity to be available for your cancelled date, additional fees up to their full price may apply.
   ◊ Not showing up within 30 minutes after the meeting time we gave you or not calling to advise us of your status (e.g. traffic or lost) is considered a cancellation, all monies paid are kept as liquidated damages.
   ◊ Refunds processed back to credit/debit cards used to make the deposit shall have a $10 processing fee applied.
   ◊ Every effort will be made to fairly settle accounts in a friendly cordial manner in event you do need to cancel for valid cause on a per case basis.

8. Delays and Overtime:  Our commitment is to be at the site 15 minutes early and begin the service at the scheduled time.  If the start of your event is delayed by 30 minutes or more - for any reason on your part whatsoever - an overtime fee of $50.00 for each Vendor is automatically assessed, due and payable on the spot. 
   ◊  If you fail to show up before 30 minutes past the meeting time, and you did not check in & do not answer our attempt to contact your phone given, the Vendor is not obligated to wait further; no refund shall be given and overtime fees, if any, remain due. 

9. We highly recommend you plan ahead, take into account delays due to weather or traffic, then be on time. This applies to your guests as well! (They will not understand that their lateness may cost you in overtime fees). We are not responsible for actions beyond our control.
   ◊  If the Vendor did receive notice of your delay and is willing & able to wait, each succeeding 30-minute period accrues a $50 overtime charge for each Vendor.  In case our Vendor has another event scheduled after yours and the delay would impact the start of the next event, the Vendor is not obligated to remain for your delayed event.  Every effort will be made to accommodate you in rescheduling. Additional costs may be incurred. No monies are returned.

9. Tipping & Gratuities:  Our business is a service business. We aim to please you, not stick you with unjust charges or deposit fees. We work hard to deliver the best possible services for the lowest prices, as profit margins are kept to a bare minimum. If you are pleased with our service, gratuities are always appreciated and traditionally reward good service according to merit, always at the full discretion of you, our valued customer. Please let us know how we can improve if your experience was less than excellent. Thank you in advance!

10. LEGAL RELEASE: By using this web site & the information posted herein to review, reserve & pay for services offered, you agree to all of these terms and irrevocably grant A Beach Wedding $95 unrestricted permission to capture & use any & all photographic images and video footage of you, and any and all persons present at the event for which you hired us, in any lawful & proper manner & medium, including, but not limited to publication, display, advertising, editorial illustration, posting online, enhancement & alteration. You thereby agree to release & hold harmless our company, employees, assigns, contractors, agents and advertisers from all claims & liability for use of said images.

11. BEACH PERMITS: Except as included in a particular package description, right-of-entry permits, if any, are the responsibility of the booking party to obtain. For the most part, public locations are open for non-commercial activities. State of Hawaii believes that Wedding Services are commercial activities. Where provided by A Beach Wedding $95, appropriate administrative fees for obtaining permits are defined & applicable. Click here for more details.

See: PRIVACY POLICY for more details on use of services on use of this site.