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Beach Weddings in Hawaii – Beachwed


Before you proceed to the Reservation Form, please read the following:

Notice: Use of this website, its forms & payment gateway implies
full and complete understanding and acceptance of all of the terms
and conditions below. Your patience, cooperation & understanding
are sincerely appreciated.

TERMS & CONDITIONS

  1. Normal Booking:  Advance reservations are recommended to secure services, location, date and time desired for your event. It is best to book early. We accept reservations by phone, but prefer you use the booking form to ensure proper spellings, dates, services, phone numbers and so on. Short notice is OK, but you may not get the exact time, place or service you really want during peak times, like sunset, weekends or holidays. Our standard Reservation Fee is $50 and is included in the price of the package.
  1. Deposit and Payment:  A Reservation fee of $50.00 is the bare minimum needed to confirm your booking.
    > Minimum Deposit: When you request professional services by people we hire to perform, the deposit is $50.00 per performer or 50% of your anticipated total, whichever is greater, and is paid to obligate all parties for services ordered.  (e.g. To reserve a minister [$95], photographer [$175] & vocalist [$95], the deposit would be $191.00 minimum).  All land-based services & fees are subject to a 4.712% State Excise Tax to be added to your total. All Yacht Cruise Packages are subject to the addition of Harbor Fees & State Excise Tax (6.712%).
    > Site Fee Deposit: When you order services at a premium location that requires a site or permit fee, the entire site fee must be remitted as part of your deposit, in addition to fees described above.
    > Confirmation of your order will be made in writing when possible once funds are received.  If your date is months away or payment is not made at booking, our reply will be delayed up to a few days.
    > Personal Checks sent in the mail may take 2-3 weeks for bank acceptance. We cannot fully confirm your event or services until funds have cleared our bank. We recommend you use a postal money order or cashier's check if paying by mail. Please go to the "Pay a Bill" page for further details.
    > Credit/Debit Card Payments are accepted by our secure off-site processing internet gateway. This payment method is preferred as your card data will be encrypted on the remote secure server for your protection. You can also pay by phone and e-mail. If you use this method, we will process your payment using the same secure online gateway you would use from your terminal.

    Please see the online payment form here.  Remember: A 50% DEPOSIT MINIMUM (which includes the $50 Reservation Fee) IS REQUESTED TO SECURE PROFESSIONAL SERVICES (e.g. Flowers, Photographer, Video, Limousine, etc.)

  1. Booking Contract:  When you request an event or service and we confirm the services you requested at the quoted prices, whether in writing, e-mail, fax or over the telephone, this constitutes contractual agreement on the part of both parties.  If you book duplicate services from other companies for the same event we confirmed for you, and we attend the location of the event at the specified time and date you booked with us, you are still obligated to pay us the agreed fees, whether or not we actually perform the services for which we were hired.  (For example, if you hire 2 ministers for the same wedding ceremony and ours is at the appointed place and time, you must pay our minister his fee in full no matter what.)  
  1. No Reservation:  Last minute weddings, renewals or other events are welcome and may be booked and confirmed by phone. However, the services you want must be prepaid in full by a major credit/debit card as stated in #2 above.  Any remainder payments for the event, rehearsal or late fees, are to be made in cash in U.S. funds.  Ministers do not make change or accept any checks on-site.
  1. Returned Check/Unpaid Bill:  If you send or give us a check that is returned unpaid by our bank - for any reason - a fee of $25.00 is automatically applied and must be paid prior to our performing at your event.  If the event has already been performed, payment of services and fees in good negotiable funds must be paid immediately upon demand.  Failure to settle your account will result in default.  Every reasonable avenue to settle account will be taken. If you give us a credit card to settle a bill after services have been rendered that is declined by the merchant's bank, a fee of $25.00 is automatically applied and the total balance must then be paid in cash, by money order or cashier's check within 72 hours. Delays in processing paperwork may result if fees are not paid on time. If you paid your deposit by credit card and you fail to pay the balance owed for the services ordered, either on-site in cash or by other arrangement, you hereby agree to give us full authority and permission to apply the balance to your credit card online.
  1. Cancellations:  If your scheduled event cannot take place for good cause, the canceling party MUST notify the other party at their earliest opportunity. The Reservation Fee of $50 (per performer), and the site fee if any, is forfeited. You may also be entitled to a refund....
    We may only retain that portion of your deposit commensurate with the effort, time and costs we and our scheduled vendors (including private sites), if any, expended in good faith on scheduling the services you ordered and in consideration of the time remaining to the event. A minimum of $10 is assessed for processing if your deposit was made using a money order or credit/debit card.
  1. Refunds: Subject to the above...
    >If you cancel 30 days or more before your scheduled event, we will return your deposit/payment, less actual expenses, if any. 
    >If you cancel between 30 days & 10 days before your event, we may keep $50, plus actual expenses, if any.
    >
    If you cancel less than 10 days before your event, we may keep $50. If other vendors were booked, we may keep $50 for each vendor, plus actual expenses, including costs incurred in reserving a site & planning your event, if any (e.g. If a performer passed up other work to be available for your event, your fee may be retained).
    >
    If you cancel on the day of your event (or within 36 hours of your start time), all monies paid may be retained. Refunds will be considered on a per case basis.
    >If you cancel a private venue or yacht charter, the site fee is usually forfeited.
    >
    Every effort will be made to fairly settle accounts in a friendly cordial manner in event you do need to cancel for valid cause.
  1. Delays and OvertimeOur commitment is to be at the site 15 minutes early and begin the service at the scheduled time.  If the start of your event is delayed by 30 minutes or more - for any reason on your part whatsoever - an overtime fee of $50.00 for each performer is automatically assessed, due and payable on the spot. 
    >If you fail to show up before 30 minutes past the scheduled time, the performer is not obligated to wait further; no refund shall be given and overtime fees remain due.  We highly recommend you plan ahead, consider delays due to weather or traffic, then be on time. This applies to your guests as well! (They will not understand that their lateness may cost you in overtime fees). We are not responsible for actions beyond our control.
    >If the performer did receive notice of your delay and is willing & able to wait, each succeeding 30-minute period accrues a $50 overtime charge for each performer.  In case our performer has another event scheduled after yours and the delay would impact the start of the next event, the performer is not obligated to remain for your delayed event.  Every effort will be made to accommodate you in rescheduling. Additional costs may be incurred.
    >If the delay is due to our performer being late, no fee is due.
  1. Tipping & Gratuities:  Our business is a service business. We aim to please you, not stick you with unjust charges or deposit fees. We work hard to deliver the best possible services for the lowest cost, so profit margins are kept to a bare minimum. Our price list does not include (4%) State taxes or gratuities. If you are pleased with our services, gratuities are always appreciated and traditionally reward good service according to merit, always at the full discretion of you, our valued customer. Thank you in advance!
  1. LEGAL RELEASE: By using this web site & the information posted herein to review, reserve & pay for services offered, you agree to irrevocably grant A Beach Wedding $95 unrestricted permission to capture & use any & all photographic images and video footage of you, and any and all persons present at the event for which you hired us, in any lawful & proper manner & medium, including, but not limited to publication, display, advertising, editorial illustration, posting online, enhancement & alteration. You thereby agree to release & hold harmless our company, employees, assigns, contractors, agents and advertisers from all claims & liability for use of said images.
 


Thank you for your understanding and patronage.

CONTINUE TO BOOKING FORM 
(
I have read, understood and accepted the above terms.)

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Last modified: 02/26/2008